Programming and Participation Assistant
(part-time, 4 days per week including Saturdays)

Rate of pay: £21,000 pro rata
Reports to: Programming & Participation Manager



Summary
Established in 1974, Milton Keynes Arts Centre (MKAC) is a multidisciplinary arts centre set in the historic grounds of Great Linford Manor Park and a National Portfolio Organisation of Arts Council England. We specialise in co-developing projects with artists and communities in Milton Keynes that respond to the issues affecting people’s lives and help to empower often marginalised communities in the city. Alongside these projects, we offer specialist art production facilities - including in ceramics, woodworking and silversmithing - in which we provide opportunities for people to engage in participatory activities, acquire new skills through working with artists, and support health and well-being.

We are seeking a Programming & Participation Assistant to support the planning and delivery of MKAC’s courses and events. The successful candidate will be passionate about the arts; they will have strong organisational, financial and administrative skills; an ability to work as part of a team as well as independently; and a willingness to work unsociable hours.

This is an exciting, challenging and varied new post at MKAC, with plenty of opportunity for personal development and career progression in the arts.

MKAC treats all job applicants equally, regardless of class, age, disability, gender identity or gender expression, race, ethnicity, religion or belief, sexual orientation or any other equality characteristic. We particularly encourage applications from individuals who are underrepresented in the cultural sector.

Main Duties
  • To assist the Programming & Participation Manager in the planning, administration and delivery of MKAC’s programme of courses and events, both on site and online
  • To be a first point of contact for programming and participation enquiries
  • To liaise with artists and delivery bodies in agreeing engagements, including technical and material requirements; issuing contracts, assisting with transport bookings, ordering supplies and booking venues
  • To manage sales, including monitoring Shopify transactions, and to keep accurate and up-to-date financial records
  • To assist with preparing and drafting Risk Assessments for all events, to collect and check documentation required from freelancers, including DBS checks, Public Liability Insurance and marketing materials
  • To monitor Arts Award
  • To liaise with partner organisations in collecting and inputting data relating to audiences and participants and supporting the Programming & Participation Manager and Head of Communications & Partnerships in using this data to report to MKAC’s Board of Trustees, funders and stakeholders
  • To work with the Programming & Participation Manager to recruit and manage personnel and participants working on projects and events
  • To support the Programming & Participation Manager in identifying and nurturing partner organisations with whom to work in courses and events planning and delivery
  • To support the Programming & Participation Manager and Head of Communications & Partnerships in ensuring courses and events are properly promoted in accordance with agreed timelines
  • To ensure all data collated and stored is GDPR compliant
  • To help supervise the activities of any casual, freelance and voluntary staff supporting the programme


General 
  • To represent MKAC at internal and external meetings, taking and circulating minutes as required
  • To ensure compliance at all times with MKAC’s policies and procedures, including safe guarding, health & safety and data protection, in line with legislation and representing best practice
  • To work unsocial hours as required
  • To undertake any other duties as may be reasonably required

Person Specification

Essential
    • An interest in, and enthusiasm for, participatory arts
    • Experience in event management
    • Demonstrable IT skills, including in Microsoft Office packages
    • A high level of literacy and numeracy
    • Excellent interpersonal skills with the ability to exercise sensitivity, diplomacy and confidentiality
    • Ability to prioritise and work under pressure with good time management and organisational expertise
    • An energetic, creative team player with a high level of enthusiasm
    • Willingness to work flexibly which will require some evening and weekend work
    • Excellent time management and attention to detail
    • An understanding of the day-to-day operational challenges facing community-based projects and small charities and a willingness to ‘pitch in’
    • A commitment to equality and diversity, with an understanding of how to promote this through your work
    • A willingness to be DBS checked

    Desirable 
    • A qualification in arts and/or education to degree level or above
    • Experience of working in/or with small, independent organisations at grassroots level
    • Understanding of participation, creative learning and engaging with diverse Communities
    • Knowledge of, or connection to, Milton Keynes is an advantage



    How to apply
    Please complete an Equal Opportunities︎ form and submit along with a CV and Covering letter outlining relevant experience and why you are interested in joining the Milton Keynes Arts Centre team by 5pm, Friday 14 May 2021 to hello@miltonkeynesartscentre.org

    Interviews will take place on Thursday 03 June 2021 between 10am – 4pm



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    Milton Keynes Arts Centre
    Parklands
    Milton Keynes
    MK14 5DZ

    +44 (0)1908 608108
    hello@miltonkeynesartscentre.org

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